Shop Inventory Management Practices

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There are around 10,000 items from individuals and shops checked into the Newport inventory.  In order to protect the investment of the individuals and shops, the following inventory management practices must be met:

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1. Check-in on the prearranged time.

   • Submit your estimated inventory on the shop registration form. 

   • Drop-off hard goods in the main/big gym from the south bus turn-around off Coal Creek.

   • Drop-off soft goods in the outside/little gym on the northwest off 124th Ave SE. 

   • There will be no customer parking in the turn-around. Trucks can be parked there for the duration of the swap.

2. Inventory Condition / Cost
   We need a wide variety of equipment, both quality and cost to satisfy our customer set. Individual contributors provide enough low end gear/cost to generally meet that need. Large quantities of low value (low price, poor condition, rental gear) may be refused.

3. Inventory Check-In/Out

   • We do not check Shop gear in or out.  We have processes and people in place to prevent loss but some is expected.   We do not compensate shops for some loss.

   • Shops must use their own tags, not the Newport Ski Swap inventory tags.

   • Check-in with the Help/Problems desk to introduce your crew and identify the types of gear that you brought.

   • Provide an 2 extra inventory tags upon check-in to positively identify your tags. The inventory tags used must CLEARLY identify the Shop. This helps us quickly find you if the bar code can not be read. If the item has your Store's name on it, the customer also will likely come to you for follow-on services.

   • Please group like items to make moving the gear more efficient. Swap Volunteers will assist moving and setting up the inventory.

4. Payment, We scan inventory tag's barcode and pay based on your inventory spreadsheet loaded in our database.  If the data does not match the price on the tag then we will change it and pay the lower amount.

5. Inventory Tag Attachment

   • Bad Tags - We have to reconnect several hundred tags to items each year. This is a HUGE problem for both of us and causes inventory errors which may cost you and us sales and income! Please use solid fastening materials and heavy inventory tags!!

   • Bad Tags - We may also refuse inventory if it is obvious that we are going to have problems either identifying who the tags belong to or with tags that are of low quality or not properly attached.

   • Boots: Securely fasten the inventory tag to the boot. Connect the boots together with string long enough to walk with both boots on. Every year people call me after the swap with different size boots!!!

   • Poles: Secure  poles, baskets and inventory tags together with zip ties.

   • Skis/Snowboards: Tape (wide plastic tape) the inventory tag on the tip end of a ski/snowboard.  Do not tape skis together!  Do not put inventory tag on the plastic wrap around skis or boards!

   • Clothing / Misc.: Securely fasten the tag to the item. Use heavy tags or tape the fastener to the inventory tag to ensure it doesn't tear off during transportation or during the sale. The tag must be attached securely to the item even if the item is in a bag or box. People WILL remove it from the bag and the tag WILL be lost making the item unsaleable.